Project Assistant

About Us

A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the multi-cultural strength of our global organisation to the sustainable and innovative ways we work to bring people together, there’s something for everyone to get stuck into. And that’s where you come in.

Description

Job Description

Hitachi Rail is looking for an enthusiastic self-motivated Project Assistant who thrives in a fast-paced environment. The successful candidate is comfortable performing a wide range of tasks from administrative to strategic. The position is based in Panama City, Panama.

Who We Are

Hitachi Rail is a fully integrated, global provider of rail solutions across rolling stock, signaling, service & maintenance, digital technology and turnkey. With a presence in 38 countries across 3 continents and over 13,000 employees, our mission is to contribute to society through the continuous development of superior rail transport solutions.

Accountabilities

To be successful in this role, you should have a keen eye for detail and be fluent in at least one language in addition to your native language.

Skills/knowledge:

• Recording information as needed.
• Greeting clients and visitors as needed.
• Updating paperwork, maintaining documents, and word processing.
• Helping organize and maintain office common areas and managing office supplies.
• Performing general office clerk duties and errands.
• Organizing travel by booking accommodation and reservation needs as required.
• Coordinating events as necessary.
• Aiding with client reception as needed.
• Experience as a virtual assistant.
• Creating, maintaining, and entering information into databases.
• Update of Project Charts (Organizational, Project Board, etc).
• Act as the point of contact among executives, employees, clients and other external partners
• Manage executives’ calendars and set up meetings.
• Format information for internal and external communication – memos, emails, presentations, reports.
• Take minutes during meetings.
• Prepare formal letters to customer and suppliers using inputs from project stakeholders.
• Prepare and maintain database for managing notifications, claims, and all relevant topics to the customer and suppliers.
• Handling confidential information.
  
  
  

Strong Microsoft Office skills

Required Experience:

Holds a Bachelor’s Degree in English, translation or related.

Thank you for your interest in Hitachi Rail. If your application is of interest, we will be in contact. Please do not hesitate to discover more about us and our latest jobs at https://www.hitachirail.com/careers.

At Hitachi Rail, there is a place for everyone. We welcome and value differences in background, age, gender, sexuality, family status, disability, race, nationality, ethnicity, religion, and world view. It is our commitment to create an inclusive environment - we are proud to be an equal opportunity employer.

We would be delighted if you would be one of our followers at https://www.linkedin.com/company/hitachirail